Leave Assist Agent
AI- powered leave approval and coverage planning agent
Get Started
Leave Assist Agent is a purpose-built agentic AI solution that helps organizations manage employee time-off with business impact in mind. While most systems only automate approvals, Leave Assist goes further, analyzing how each request affects project timelines, team capacity, and deliverables. It identifies substitute resources, flags potential risks, and equips managers with the context they need to make informed decisions.
It connects to enterprise systems like HRMS, Azure DevOps, and SharePoint for real, time data, and is accessible through Microsoft Teams and Copilot. With Leave Assist, time, off planning becomes proactive and strategic, ensuring continuity without slowing down operations.
The real gap in leave management
Leave approval automation seems simple; most systems let you apply, route, and record. But in the rush to digitize, the key factor is often ignored.
The decision-making behind the scenes.
Whoâs stepping in to cover critical tasks?
Is the handover seamless or causing any delays in the delivery?
What does this absence mean for customers, deadlines, or cost?
These arenât just HR concerns. Theyâre operational, financial, and strategic.
Leave assist is a AI agent that makes every day work easier by bringing structure and intelligence to this process. It evaluates the downstream impact of every request, offering clear recommendations to ensure work stays on track, without reactive scrambling.
What is leave assist agent?
Leave assist is an intelligent time-off planning & approval agent designed to turn leave approvals into informed, risk-aware decisions. It continuously analyzes team data, task dependencies, and system integrations to support managers and employees throughout the leave lifecycle.
All accessible within Microsoft teams and copilot.
Employees understand the business impact of their absence
Managers see workload risks and substitute options
HR teams get consistent, audit, ready approvals
Business units maintain continuity, even when team members are away
Key features of leave assist agent
Seamless
leave application
Employees request time, off directly in Microsoft teams via an intuitive chatbot.
Automated
leave validation
The system checks leave balances and flags conflicts or alternative options using real, time enterprise data.
Priority
task assessment
Before approval, leave assist scans work management tools to identify high, priority tasks that could be impacted.
Skill-based
task reassignment
It can also recommend qualified substitutes to prevent workflow gaps based on the defined skill sets.
Centralized
leave tracking
Managers can view and manage all leave requests, pending, approved, overlapping, within a unified dashboard.
Instant
leave confirmation
Once approved, requests are automatically updated in the HRMS, and confirmation is sent instantly via teams.
Unified
Experience
The entire process, application, validation, approval, and tracking, happens within Microsoft teams. No toggling between tools.
Why choose leave assist agent?
Real-time insights into outstanding invoices, vendor payment trends, and ageing reports improve cash flow management and financial decision-making.
access leave assist through:
- Microsoft team’s bot
- Copilot chat / Microsoft 365 copilot
- PUAP (unified approvals platform) across SuccessFactors, Darwin box, workday, Jira, and more
From simple leave requests to complex team handovers, leave assist ensures continuity with minimal disruption.
Connects with HRMS, projects, and workflow systems such as azure DeVos, SharePoint, etc.
Who is it for?
Managers & team leads
- Gain visibility into resource availability before approving
- Avoid project disruption caused by uncoordinated leave
Employees
- Plan responsibly with insights into task conflicts and team capacity
- Apply and receive updates without leaving teams
HR & IT teams
- Deploy quickly using Microsoft’s low, code ecosystem
- Ensure security, policy compliance, and process scalability
What this means for the business
Employees and managers understand the ripple effect of time, off before it happens.
Projects stay on track, even when team members step away.
Leave approvals are backed by substitute matching and task reassignment.
Time, off doesnât stall deliverables, delay revenue, or overload others.
Everything, application, approval, and tracking, happens in one place.
Built on a modern, scalable stack
Microsoft teams + copilot chat
Azure bot service, azure functions, azure app services
Cosmos DB, azure monitor, defender for cloud
Integrated with
Future-Ready AI for Leave Planning and Workforce Continuity
Leave Assist is built with the agentic framework on Azure. It integrates seamlessly with Microsoft Teams and Copilot, making it easy to extend Copilot across HR and workforce workflowsâwithout disrupting your existing systems. Itâs not just about time-off. Itâs about ensuring teams stay aligned, accountable, and resilientâeven when key people are away.
Ready to see leave assist agent in action?
Request a live demo and experience our AI agents making time-off planning smarter, faster, and risk-free.
