AP Automation Use cases
Numbers we delivered
60–80%
Reduction in manual invoice processing effort
70–90%
Faster invoice turnaround time
40–60%
Fewer AP exceptions and mismatches
25–45%
Lower cost per invoice processed
50–70%
Drop in vendor query volume
Bringing Intelligence and Automation to Everyday Finance Workflows
Finance teams already run complex operations with discipline, structure, and deep expertise. Our role is simple: to strengthen what you’ve built with AI that takes care of the repetitive, time-sensitive, and data-heavy work behind the scenes.
From Accounts payable to reporting to reconciliations, we help you automate the workflows you already own, without changing your processes, your controls, or your ERP. End-to-end AP automation – all managed from one place.
From Accounts payable to reporting to reconciliations, we help you automate the workflows you already own, without changing your processes, your controls, or your ERP. End-to-end AP automation – all managed from one place.
- Full spend visibility at the sub-ledger and entity level
- Built-in financial and regulatory controls
- Global supplier and invoice management
- Manage multiple entities
- Extend to Expense and Procurement Management
If you are looking for end-to-end enterprise finance automation solutions, we’ve got your back.
Invoice Automation
Automate the entire invoice lifecycle from capture to validation to approval routing and post accurately into your ERP without manual effort. Our solution uses Intelligent Document Processing to capture and prepare them automatically, with human-in-loop support for exceptions
- Captures invoices from email, PDF, EDI, vendor portals
- Extracts header, line-item, tax, totals with IDP
- Validates vendor details, PO/GRN, and contract references
- Detects duplicates and policy exceptions
- Routes approvals by cost center, amount, category, hierarchy
- Auto-escalates delays and tracks SLAs
- Prepares ERP-ready invoice packets
2-Way & 3-Way Matching Automation
Matching PO → Invoice → GRN is the most time-consuming activity in AP. With line-level and value-level matching , our AI-powered accounts payable automation solutions identify mismatches and propose auto-resolutions based on policies
- Line-level and quantity/price matching
- Auto-apply tolerances
- Identify mismatches and propose resolution
- Syncs with procurement & warehouse data
Supplier Management & Master Data Control
Inconsistent vendor data → AP errors, duplicate vendors, and payment mistakes. We centralize and streamline the entire lifecycle.
- Supplier onboarding workflow
- Tax/KYC/Bank verification
- Master data sync across ERP
- Prevents duplicates and fraud
- Issue resolution tracking
Exceptions, Disputes & Issue Resolution
Exceptions such as price variances, missing GRNs, incorrect tax codes, or missing POs slow down AP. Our solutions classify and route exceptions automatically with guided resolution workflows.
- Auto-classifies issue type
- Suggests probable resolution based on history
- Notifies buyer/vendor/warehouse teams
- Tracks resolution cycle time
Looking for a dedicated AP Agent?
Our Accounts Payable Agent extends these capabilities with pre-built workflows for invoice capture, approvals, matching, vendor queries, and period-end controls — optimized for SAP, Oracle, and Microsoft ecosystems.
Employee Expenses & Reimbursements
AP teams spend too much time checking receipts manually. Our accounts payable automation solution helps you scan receipts, enforce policies, validate claims, and post approved expenses to ERP automatically.
- Receipt scanning
- Policy checks
- Exception detection
- Multi-level approval routing
- ERP posting
Extend AP Automation with an Agentic AI Assistant Layer
With a deeper understanding of operational context, our agentic AI assistant, Fin AIssist. It brings contextual intelligence across your Invoice-to-Pay workflows – elevating straight-through processing, accelerating exception resolution, and maintaining audit-ready accuracy at scale.
Agentic AP Capabilities:
- Autonomously resolves invoice exceptions (missing PO, tax mismatch, GR tolerance fails)
- Understands context and checks across SAP, emails, vendor docs, contracts
- Predicts risk (fraud, duplicate invoice, pricing anomalies)
- Recommends corrections or raises PR/PO suggestions
- End-to-end approvals inside Microsoft Teams or Outlook
This turns AP from a manual cost center into a proactive cash visibility engine.
- Zero workflow disruption — just plug and automate.
Integrations
Enterprise-grade connectors without changing your core systems.
Some of our client stories:
Get Started
Frequently Asked Questions (FAQs)
AP automation means automating accounts payable process in the finance process. It captures invoices automatically, checks the details, sends them to the right people for approval, matches them with POs and GRNs, and posts everything into your ERP without data entry. This makes the accounts payable process faster, more accurate, and easier to track — with full visibility into spending and cash flow
AP Automation covers the full workflow — invoice capture, validation, approval routing, 2–3 way matching, exception handling, payments, and GL reconciliation — all integrated with your ERP.
No. Our AP Automation solution integrates directly with SAP, Oracle, NetSuite, Workday, and other enterprise systems without requiring process or system changes.
Finance teams typically see 70–95% faster processing times, 99% data accuracy, fewer blocked invoices, reduced exceptions, and improved visibility into spend and cash positioning.
Exceptions are auto-classified and routed to the right stakeholder. With Fin AIssist’s agentic intelligence, many exceptions can be pre-resolved using policy, history, and system context.
Every invoice action — capture, match, approval, posting — is tracked with an audit trail. Policy checks, tolerance controls, and vendor validations are applied consistently across all transactions.
Yes. The platform supports multi-entity, multi-currency, and global tax models, enabling centralized or shared-services AP operations at scale.
By eliminating manual entry, reducing exception volume, automating approvals, and accelerating posting cycles, organizations typically reduce processing costs by 60–80%.