AP Automation
Use cases

Bringing Intelligence and Automation to Everyday Finance Workflows

Finance teams already run complex operations with discipline, structure, and deep expertise. Our role is simple: to strengthen what you’ve built with AI that takes care of the repetitive, time-sensitive, and data-heavy work behind the scenes.

From Accounts payable to reporting to reconciliations, we help you automate the workflows you already own, without changing your processes, your controls, or your ERP. End-to-end AP automation – all managed from one place.

Full spend visibility at the sub-ledger and entity level
Built-in financial and regulatory controls
Global supplier and invoice management
Manage multiple entities
Extend to Expense and Procurement Management

If you are looking for end-to-end enterprise finance automation solutions, we’ve got your back.

Invoice Automation

Automate the entire invoice lifecycle from capture to validation to approval routing and post accurately into your ERP without manual effort. Our solution uses Intelligent Document Processing to capture and prepare them automatically, with human-in-loop support for exceptions

Captures invoices from email, PDF, EDI, vendor portals

Extracts header, line-item, tax, totals with IDP

Validates vendor details, PO/GRN, and contract references

Detects duplicates and policy exceptions

Routes approvals by cost center, amount, category, hierarchy

Auto-escalates delays and tracks SLAs

Prepares ERP-ready invoice packets

Line-level and quantity/price matching

Auto-apply tolerances

Identify mismatches and propose resolution

Syncs with procurement & warehouse data

2-Way & 3-Way Matching Automation

Matching PO → Invoice → GRN is the most time-consuming activity in AP. With line-level and value-level matching , our AI-powered accounts payable automation solutions identify mismatches and propose auto-resolutions based on policies

Supplier Management & Master Data Control

Inconsistent vendor data → AP errors, duplicate vendors, and payment mistakes. We centralize and streamline the entire lifecycle.

Supplier onboarding workflow

Tax/KYC/Bank verification

Master data sync across ERP

Prevents duplicates and fraud

Issue resolution tracking

Auto-classifies issue type

Suggests probable resolution based on history

Notifies buyer/vendor/warehouse teams

Tracks resolution cycle time

Exceptions, Disputes & Issue Resolution

Exceptions such as price variances, missing GRNs, incorrect tax codes, or missing POs slow down AP. Our solutions classify and route exceptions automatically with guided resolution workflows.

Looking for a dedicated AP Agent?

Our Accounts Payable Agent extends these capabilities with pre-built workflows for invoice capture, approvals, matching, vendor queries, and period-end controls — optimized for SAP, Oracle, and Microsoft ecosystems.

Vendor Payments automation

Payments require validation, compliance checks, and clean data. We help automate payment run preparation, validation checks, cash posting, and GL reconciliation across bank feeds and ERP financials.

Payment run preparation

Duplicate payment checks

Bank validation

Cash posting and reconciliation

Auto-sync with ERP and bank feeds

Receipt scanning

Policy checks

Exception detection

Multi-level approval routing

ERP posting

Employee Expenses & Reimbursements

AP teams spend too much time checking receipts manually. Our accounts payable automation solution helps you scan receipts, enforce policies, validate claims, and post approved expenses to ERP automatically.

Extend AP Automation with an Agentic AI Assistant Layer

With a deeper understanding of operational context, our agentic AI assistant, Fin AIssist. It brings contextual intelligence across your Invoice-to-Pay workflows – elevating straight-through processing, accelerating exception resolution, and maintaining audit-ready accuracy at scale.

Agentic AP Capabilities:

Autonomously resolves invoice exceptions (missing PO, tax mismatch, GR tolerance fails)
Understands context and checks across SAP, emails, vendor docs, contracts
Predicts risk (fraud, duplicate invoice, pricing anomalies)
Recommends corrections or raises PR/PO suggestions
End-to-end approvals inside Microsoft Teams or Outlook

This turns AP from a manual cost center into a proactive cash visibility engine.

Seamless Integrations

Enterprise-grade connectors without changing your core systems.

Zero workflow disruption — just plug and automate.

Customer stories

finance-automation-solutions supporting image 1

A leading manufacturer reduced invoice processing time by 50% and increased data accuracy by 90% using our automation solution for invoice capture and reconciliation.

Read the complete customer story here

Numbers we delivered

60–80%

Reduction in manual invoice processing effort

70–90%

Faster invoice turnaround time

40–60%

Fewer AP exceptions and mismatches

25–45%

Lower cost per invoice processed

50–70%

Drop in vendor query volume

Save time and money spent on Invoices with AI-powered AP Automation

Let Fin AIssist handle your entire Invoice-to-Pay cycle

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FAQ's

What is AP automation?

AP automation means automating accounts payable process in the finance process. It captures invoices automatically, checks the details, sends them to the right people for approval, matches them with POs and GRNs, and posts everything into your ERP without data entry. This makes the accounts payable process faster, more accurate, and easier to track — with full visibility into spending and cash flow

What does AP Automation cover in the invoice-to-pay process?

AP Automation covers the full workflow — invoice capture, validation, approval routing, 2–3 way matching, exception handling, payments, and GL reconciliation — all integrated with your ERP.

Do I need to change my ERP or procurement systems to enable AP Automation?

No. Our AP Automation solution integrates directly with SAP, Oracle, NetSuite, Workday, and other enterprise systems without requiring process or system changes.

What improvements can finance leaders expect after implementing AP Automation?

Finance teams typically see 70–95% faster processing times, 99% data accuracy, fewer blocked invoices, reduced exceptions, and improved visibility into spend and cash positioning.

How does the system handle exceptions like price mismatch or missing GRN?

Exceptions are auto-classified and routed to the right stakeholder. With Fin AIssist’s agentic intelligence, many exceptions can be pre-resolved using policy, history, and system context.

How does AP Automation strengthen compliance and audit readiness?

Every invoice action — capture, match, approval, posting — is tracked with an audit trail. Policy checks, tolerance controls, and vendor validations are applied consistently across all transactions.

Can this solution support multi-entity or global AP operations?

Yes. The platform supports multi-entity, multi-currency, and global tax models, enabling centralized or shared-services AP operations at scale.

How does AP Automation reduce the cost per invoice?

By eliminating manual entry, reducing exception volume, automating approvals, and accelerating posting cycles, organizations typically reduce processing costs by 60–80%.

AP Automation Use cases